JAWS Topic: Searching in Microsoft Outlook

Using the Basic Search

The basic search box appears above the current mailbox, between the list of folders and accounts to the left and the message preview box to the right, and just below the ribbon
Quickly access the basic search box with the keyboard combination Ctrl + e
Change where you’re searching by using the dropdown menu directly to the right of the search. Press Ctrl + e then Tab, Tab, Enter and use the arrow keys to change between searching the current folder, subfolders of the current folder, current mailbox, or all Outlook items!
Learn Outlook Search Syntax to use the basic search box to execute more sophisticated searches

Using the Advanced Find

Use the Advanced Find to easily execute complex searches without using Outlook Search Syntax
Open the Advanced Find by pressing Ctrl + Shift + f
Use tab to move around the areas of the menu – note that when the Advanced Find menu opens, your cursor will be in the Search for the word(s) text box and the default is to search messages in whatever folder context Outlook was in when the menu was launched

Keyboard Shortcuts for Advanced Find

All Tabs

These are shortcuts that can be used in all three tabs of the Advanced Find menu
Move focus to the Look dropdown menu to change what sort of document your search is looking for (contacts, messages, notes, tasks, etc.) Alt + k
Launch the Select Folder(s) menu to choose which folders your search is looking in Alt + b
Execute your search Alt + n
Start a new search – note that using this shortcut will result in a pop-up message that says: “This will clear your current search” and requires you to confirm or cancel the action Alt + S

Select Folder(s) Menu

This is a shortcut for the Select Folder(s) menu which you can open by using the keyboard shortcut Alt + b in the Advanced Find menu
In the Select Folder(s) menu, clear all current selections Alt + l

Messages Tab

These shortcuts can only be used in the Messages Tab. The Messages Tab is open when the Advanced Find menu is launched.
Move focus to the Search for the word(s) text box Alt + c
Move focus to the In field to change where Outlook is searching between subject field only, subject field and message body, and frequently-used text fields Alt + i
Move focus to the Time field to look for messaged from specific contexts (sent, received, modified, etc.) and times Alt + m

More Choices Tab

These are shortcuts for the More Choices tab. To get to the More Choices tab from the Messages tab, simply navigate through the menu with the tab button until focus is on the Messages tab and use the arrow keys to move to the More Choices tab.
Open the Color Categories menu to select color categories, create new color categories, rename existing categories, delete categories, and assign shortcut keys to color categories Alt + c
Toggles on and off the Whose Importance is dropdown menu. The default setting for this menu is normal, but press tab and then the up or down arrow keys to switch this between normal, high, and low Alt + o
Toggles on and off the Only items which dropdown menu. The default setting for this menu is are flagged by me, but press tab and then the up or down arrow keys to switch this between are marked as completed, are flagged by someone else, have no flag, and are flagged by me Alt + i
Toggles on and off the Match case feature Alt + m
Puts focus on the Size dropdown menu Alt + z

Color Categories Menu

These are shortcuts for the Color Categories menu. Open the color categories menu by using Alt + c in the More Choices tab
Put focus on the list of existing color categories Alt + t
Opens the Add New Category menu Alt + n
Edits the color category name that has focus Alt + r
Deletes the color category that has focus Alt + d
Opens the Color dropdown menu Alt + o
Opens the Shortcut Key dropdown menu Alt + s

Add New Category Menu

These are shortcuts for the Add New Category menu which you can open from the Color Categories menu by pressing Alt + n
Put focus on the Name text field Alt + n
Put focus on the Color dropdown menu Alt + o
Put focus on the Shortcut Key dropdown menu Alt + S

Advanced Tab

These are shortcuts for the Advanced tab. To get to the Advanced tab from the Messages tab, simply navigate through the menu with the tab button until focus is on the Messages tab and use the arrow keys to move to the Advanced tab.
Put focus on the list of items Alt + m
Open the Field branching dropdown menu Alt + i

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