Outlook Calendar with JAWS

Basic Commands

Like other Microsoft Office and Windows applications, we can utilize our strategy of tabbing between parts and using the arrow keys within parts in the calendar section of Outlook. However, Outlook gives us a whole slew of keyboard commands to make moving around the calendar even easier.

Move between sections of the interface Tab
Move within sections of the interface Arrow Keys
Move into the Ribbon Alt

Best Bet Commands

As you’ll see, Outlook gives us many different avenues for navigating the calendar. However, you most likely won’t need to memorize every command in this guide to become fluent at using your calendar. Below are my best bet keyboard commands. These are the functions I see every calendar user hitting every day.

Switch to mail Ctrl + 1
Switch to calendar Ctrl + 2
New calendar appointment Ctrl + N
Go to a date Ctrl + G
Search Ctrl + E
Go to previous appointment Ctrl + Comma or Ctrl + Shift + Comma
Go to next appointment Ctrl + Period or Ctrl + Shift + Period
Set up recurrence for an open appointment or meeting Ctrl + G
Create a meeting request Ctrl + Shift + Q

View

Without fancy commands, we can move through hours and appointments on our calendar using tab and the arrow keys. However, the effectiveness of these functions depend on your view.

Move to previous/ next appointment Shift Tab/ Tab
Move to previous/ next half hour block of time Arrow Keys

What you’ll find as you play with these features is that you can only move to appointments or times within your current view. We are able to change the view by tabbing to the Back date and Forward date buttons. However, we can achieve more specific results faster using keyboard commands.

Show one day in the calendar Alt + 1
Show two days in the calendar Alt + 2
Show three days in the calendar Alt + 3
Show four days in the calendar Alt + 4
Show five days in the calendar Alt + 5
Show six days in the calendar Alt + 6
Show seven days in the calendar Alt + 7
Show eight days in the calendar Alt + 8
Show nine days in the calendar Alt + 9
Show 10 days in the calendar Alt + 0
Switch to Month view Alt + Equal or Ctrl + Alt + 4
Switch to Full Week view Alt + Minus Sign or Ctrl + Alt + 3
Switch to Work Week view Ctrl + Alt + 2

Navigation

Instead of adjusting the view, we might choose to simply use navigation commands instead. Navigation commands allow us to move to specific places regardless of our current view.

Go to the next day Ctrl + Right Arrow
Go to the next week Alt + Down Arrow
Go to the next month Alt + Page Down
Go to the previous day Ctrl + Left Arrow
Go to the previous week Alt + Up Arrow
Go to the previous month Alt + Page Up
Go to the start of the week Alt + Home
Go to the end of the week Alt + End
Go to previous appointment Ctrl + Comma or Ctrl + Shift + Comma
Go to next appointment Ctrl + Period or Ctrl + Shift + Period

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