Starting Word with VoiceOver for macOS

The Ribbon

The Microsoft Office Suite is a set of productivity applications that share common features both functionally and stylistically. One main feature you’ll observe throughout this group of software is the Ribbon. The Ribbon is a toolbar that occupies the top of the Office application window, running horizontally the whole length of the Window.

The Ribbon features a myriad of different controls. These controls vary slightly from program to program, but some examples include: text editing, image or chart insertion, spell and grammar check, etc. The Ribbon is organized into tabs. The number and type of tabs vary from program to program. Further, certain tabs in a specific program can be enabled or disabled, so you might find that a friend has a different number of Ribbon tabs than you.

In Microsoft Word, you’ll find a list of the default Ribbon tabs and their purpose below:

Tab Command Group
Home Clipboard, Font, Paragraph, Styles, and Editing
Insert Tables, Illustrations, Add-ins, Media, Comments, Header &
Footer, and Text
Design Document Formatting and Page Background
Layout Page Setup, Paragraph, and Arrange
References Table of Contents, Footnotes, Citations & Bibliography,
Captions, Index, and Table of Authorities
Mailings Create, Start Mail Merge, Write & Insert Fields, Preview
Results, and Finish
Review Proofing, Insights, Language, Comments, Tracking, Changes, and
Compare
View Views, Show, Zoom, Window, and Macros

Navigation

Read the Title Bar of the Active Program VO + F2
Read the Item Currently in Focus VO + Shift + N
Move to the top of the document Command + Home
Move to the bottom of the document Command + End
Go To Menu F5

Opening, Saving, and Printing

Create a New Empty Document Command + N
Save the Document Command + Shift + S
Open a Saved Document Command + O
Print Command + P

Selecting Text

Select Text Hold Shift while moving the cursor
Start and Stop Selection Mode VO + Return
Read Selected Text VO + F6

Formatting Text

Copy Command + C
Cut Command + X
Paste Command + V
Undo Command + Z
Redo Command + Y
Bold Selected Text Command + B
Open Fonts Menu Command + D
Italicize Selected Text Command + I
Underline Selected Text Command + U
Read Formatting Attributes of Selected Text VO + T
Decrease Font Size Command + [
Increase Font Size Command + ]
Single-space Lines in Document Command + 1
Double-space Lines in Document Command + 2

Review

Start Spelling and Grammar Check F7

Need More Help?

If you’re looking for a command or function not listed above, check out the Microsoft Support Guide to Keyboard Commands in Word for macOS

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